BY LAUREN HENRY
The Board of Mayor and Aldermen approved using capital funds to purchase new software for the police department at its Tuesday afternoon meeting.
"The software instantly communicates with FBI, TBI, the Fusion Center, and other agencies to give officers instant information on personnel they contact. The software also tracks fines, tickets, charges, and other information seamlessly removing the need to file paperwork," reads the memorandum to the board.
The software will cost around $456,000, which is about $30,000 more than what was originally read to the board when the software purchase was detailed in August.
Police Chief Terry Cannon said it was discovered the lesser amount did not include mobile CAD for mobile dispatching, which is something Cannon said the department has done for years and is vital to the force.
Only $366,000 of budgeted capital funds would go toward the software purchase. The police department has budgeted the remaining $90,000 of existing Fiscal Year 2013 police department funds.
The decision to use capital funds will cost the department less than if the police department borrowed money for a lease-to-own purchase.
City Administrator Todd Smith predicted it would save approximately 3.75 percent of annual interest by purchasing rather than borrowing. Cannon also noted it would save the town from attorney's fees by not financing a loan.
Cannon proposed that the police department would make annual payments to the town of $73,000 a year for five years to replenish the capital fund.
Town Recorder Carol Susong said that the current board has no power to vote on how future boards will budget money. There is no guarantee that future boards will budget the $73,000 from the police fund to pay into the capital fund. The board only has the right to vote for this year, she said.
Cannon also noted that the price of the software will go up next month, so a decision needs to be made.
The board voted to approve using capital funds, subject to the approval of town auditors.
The board voted to authorize the mayor to sign a contract with the Tennessee Department of Transportation for Development of Phase III of the Fairgrounds Connector Road.
The road will run parallel to U.S. 11E and connect to Rufe Taylor Rd. Mayor W.T. Daniels said it would open an estimated 160 acres of land for development, and would help ease traffic on 11E.
The road, which would be less than two miles in length, will be built using TDOT funds with a 20 percent local match.
TDOT has given the town a deadline of September 2013 to have the money designated for the road construction.
The vote Tuesday did not obligate funding but does allow the town to progress further with the development plans, said Brad Peters, town engineer and public works director.
EAST VIEW MOB
The board voted to postpone a decision regarding the proposed purchase of town property by the East View Medical Office Building property owner.
It was discovered during a survey that a parcel of land near the EastView Recreational Center that currently is occupied by the medical office building's parking lot is owned by the town of Greeneville.
The board took action in September to allow Smith to write up a lease for the land.
The board members said they did not want to sell the land in case the town would want the land for future expansion of the recreation center.
However, Smith said Tuesday that the property owner is not comfortable with simply leasing the land where the parking lot currently sits. He said it would make future sale of the medical office building confusing.
The property owner is willing to lease rather than purchase another parcel of land next to the parking lot for expansion of parking, Smith said.
The board reiterated the same concerns they expressed in September and decided to defer the decision to a future meeting.
The board approved the purchase and installation of a 10-ton Goodman Packaged Gas Heat/Electric A/C to replace the one that broke at the Parks and Recreation building. The new unit cost $7,890 and has already been installed.
Because the replacement fell under the emergency purchases category, the board's prior approval was not needed.
The board approved the invoice.
Daniels brought up the issue of Tusculum requesting access to Greeneville's sewer system. He asked if the board would like to discuss the issue at the next board meeting. The board agreed it was an important issue, which has been ongoing for 18 to 20 years.
"I'm hoping we can work things out," Daniels said.
The board agreed to host a workshop 9 a.m. Nov. 30 to discuss changes to the charter. Smith said the board needs to vote on any changes to the charter during December in order to have enough time to send the changes to the state to be included in the next year's legislation.
Consideration of revisions to the Stormwater Ordinance was pulled from the agenda and will be placed on the next meeting's agenda.
The board voted to reappoint John R. Biddle to a three-year term on the Greeneville Regional Planning Commission. The term will last from June 30, 2012 to June 30, 2015.
The board voted to re-appoint Jerry Fortner to a three-year term on the Greeneville Board of Appeals. The term will last from Aug. 3, 2012 to Aug. 3, 2015.
Students from the Greeneville Partnership Junior and Adult leadership classes were in attendance at Tuesday's meeting.
The Beer Board following the Board of Mayor and Aldermen adjourned. The board approved a beer permit for off premise consumption at the Okee Dokee Market at 3100 E. Andrew Johnson Hwy.
The board also approved beer permits for off premise consumption for Lee's Markets at 700 E. Church St., W. Summer St., and 1650 W. Andrew Johnson Hwy.